Moving your office to a new location is a series of tasks and processes that demand thorough planning and preparation. The real challenge is to safely pack, transport, and unpack office equipment: big bulky furniture, IT infrastructure, appliances, etc.
To eliminate or reduce potential chaos during your move, make sure to create a plan and divide your move into small, achievable tasks. You should have enough manpower and experience to make your move successful. The following are some tips that will help you carry out an office relocation project in a more organized and efficient manner:
Create a plan
If your objective is to avoid damage and loss, start by creating a simple plan which should distribute the overall workload into various categories. It’s never a good idea to plan at the last minute making your team struggle to pack and load dozens of massive objects.
Budgeting should be a key part of your planning process. While it’s tempting to go for cheap solutions, costly mistakes and problems during a move can make the relocation time-consuming and expensive. You can work with your staff and managers to create a budget which should cover moving supplies, hiring professional movers, renovations of the new office, etc.
Engage your staff
Office moving should ideally be planned a few months before the move, especially when your existing office is large. It’s a good idea to have a senior manager plan and execute everything. Since office relocation can be a stressful job, make sure to engage motivated employees for this job. Different roles can be assigned to employees depending on their interests or experience.
It’s always recommended to hire professional office movers to take care of everything from packing to unpacking, although having a pre preparation plan in place makes things go a little more smoothly.
Evaluate your existing inventory
It’s important to determine how much stock you have in your office. Going through your inventory and supplies will help you find and dispose of items that are no longer required in the new office.
Office management can help keep an accurate record of your inventory. Identify and document items that you need to move and items that need to be disposed of. Documents like client files are something you don’t want to lose. So, you should pay due attention to items that are valuable.
Create a timeline
Creating a detailed timeline for the move is an important step towards successful business relocation. If you have decided to hire a team of professional movers, you can tell them about your timeline or when you intended to move the business. It’s important that the movers are available to move your business as per your proposed time.
It’s a good idea to hire a moving company a few months before the planned move date. This will give you enough time to prepare. Make sure you know what moving services they provide before you hire them. You can either let the movers do everything or you can choose what part of the job you want to do yourself.
If the safety of your belongings is your prime concern or you don’t want your employees or anybody else to participate in the moving process, hire a professional office moving company.
In Edmonton, Brothers Moving is one of the most trusted, experienced and affordable moving companies which provides a full range of business moving services in Edmonton. Call us today for a free quote!